Lionsgate Internship – Executive Assistant, IDC

Website Lionsgate

Job Description:

Reporting to the President, the Executive Assistant’s primary role is to function as the communication and organization arm between the IDC team and the President, ensuring all team members are informed and in-sync on the status of the numerous efforts and tasks being handled on a daily basis. In addition, this role maintains the flow of information not only throughout IDC, but with our partners at Lionsgate as well as those in Latin America. Furthermore, this role will function as a coordinator for the business in that you will be charged with assisting all teams (finance, marketing, servicing) in their respective work by stepping in where and when help is needed to ensure smooth work flows and that all deadlines are met on time.

Job Responsibilities:

  • Following up on contract drafting and signing by all parties as well as contract filling for IDC
  • Managing the President’s executive calendars and answering phones for IDC at large
  • Supporting all administrative tasks as assigned by the President, while also providing additional support to the greater team
  • Answering phones, filing and copying
  • Coordinating meetings and conference calls, scheduling attendance and meetings to film markets
  • Updating box office tracking as needed for new and current releases
  • Interacting with Home Ent and LGTV for follow up and tracking of tasks
  • Creating and tracking invoices and submitting into SAP
  • Handling travel details and expense reports
  • Providing support to IDC team, as necessary, including liaison with IT, Office services, etc.

Job Requirements:

  • Fluency in Spanish and/or Portuguese helpful
  • Strong sense of urgency but with detail to follow up and closing open tasks
  • Strong judgment and decision-making skills
  • Excellent verbal and written communication skills
  • Self-driven task seeker
  • Excellent organizational skills and highly detail-oriented
  • Proven skills at maintaining business relationships
  • Strong proficiency with Microsoft Office and Outlook

Qualification & Experience:

  • Bachelor’s Degree preferred
  • 1+ years of experience as a highly performing Assistant supporting a senior executive

Job Details:

Company: Lionsgate

Vacancy Type: Temporary

Job Location: Santa Monica, CA, US

Application Deadline: N/A

Apply Here