USFS Jobs – Administrative Specialist

Job Description:

This position is located in Region 5 on the Regional Forester’s staff located in Vallejo, CA Incumbent serves as an Administrative Operations Specialist to the Regional Forester with responsibility for a variety of administrative duties that are performed in support of the Regional Forester’s Office. This is a confidential position.

Job Responsibilities:

• Establish and communicate guidelines and performance requirements to employees including conducting formal performance reviews and identifying developmental and training needs of employees.
• Prepare letters, reports, and briefings which represent the Executive’s views and Agency policies.
• Supervises 20% or less of the time.
• Administer and/or evaluate internal management plans, direction, and practices which require consideration and integration of specialized needs and modification to fit a wide range of variables.
• Act as principal liaison with Congresspersons and members of their staffs, representatives of private industries and other Federal agencies, State and local government officials, leadership of key interest groups and private individuals.
• Coordinate administrative matters related to the Executive’s Office including those related to personnel matters, Human Resource Programs, and safety and health.
• Foster an inclusive workplace where diversity and individual differences are leveraged to achieve the vision and mission of the organization.
• Oversee and coordinate administrative services including calendar management, budget, procurement and contract administration, travel, property, and records management, FOIA request, litigation hold requests related to the Executive’s office, etc.
• Develop and maintain close liaison with Regional Leaders, consultants, and other key staff in and outside of the Agency.
• Participate in staff and/or management level meetings and discussions pertaining to the activities encompassed in the administrative and management functions of the Executive’s office.
• Assist supervisor’s subordinates in aspects of expediting the work of the office, including explaining report requirements, arranging for submission of required data, and instructing clerical/support personnel in administrative procedures.
• Plan the work to be accomplished by assigning work to employees and establishing production or quality standards for the unit’s work.
• Explain changes to administrative personnel; clarify new procedures; and provide guidance and refinement in the application of new administrative guidelines.
• Provide analysis related to any phase of Agency policies, relationships or activities requiring the special attention of the Executive.
• Determine the most effective means to disseminate information from the Senior Executive’s office to varied internal and external customer regardless of the type and/or scope of the matter.
• Documents are for the Executive’s signature and/or presentation to Members of Congress, or other important officials and constituents.
• Arrange complex and detailed travel plans, itineraries, and agendas for Executive. Compose and prepare correspondence that is sometimes confidential for the Executive.

Qualification & Experience:

• For the GS-12: You must have one year of specialized experience at or equivalent to the next lower grade level (GS-11). Specialized experience is defined as two or more of the following: Wrote, prepared, and evaluated formal and informal correspondence (which may be confidential), reports, statistics, and analytical documents for senior level officials; and/or coordinated a variety of administrative projects; and/or provided expert analytical and technical advice and made recommendations on matters pertaining to organizational processes, procedures, and policies.
• For the GS-11: You must have one year specialized experience at or equivalent to the GS-9 level in the Federal service. Specialized experience is defined as three or more of the following: Managed, planned, organized, directed, and/or coordinated administrative office activities; and/or wrote, prepared, and evaluated formal and informal correspondence documents for senior level officials; and/or coordinated routine administrative projects; and/or provided technical advice on matters pertaining to procedure. OR A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR An appropriate combination of specialized experience and graduate level education (beyond what is required for a master’s degree, i.e., more than 36 semester hours leading to a Ph.D.).

Job Details:

Company: U.S. Forest Service

Vacancy Type: Full Time

Job Location: Vallejo, CA, US

Application Deadline: N/A

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